(Also referred to as Privacy Notices)
Introduction: A key part of Data Protection legislation is ensuring people k now what information we hold about them, the grounds on which we are holding that information and what we are doing with it. This is normally achieved by means of a ‘Privacy Notice’ or ‘Privacy Statement’. Under UK GDPR it is a legal requirement to include more details in these than has been the case in the past.
Church Members and Regular Attendees
Under Data Protection legislation the trustees of Bethesda Baptist Church are the Data Controller and can be contacted by ringing (01225) 712299 or emailing office@bethesdabaptistchurch.co.uk
We are collecting this information to enable the church to keep in touch with you and provide pastoral support as appropriate.
Data Protection legislation allows us to process this information as we regard it as being in the church’s legitimate interest.
Your name and contact details will be entered into our church database which is held on the church office computer which is password protected and accessed only by the Minister and Operations Manager. Your contact details will be removed from the database once you are no longer a member of the church – unless you ask to remain as one of our “church friends”.
If you serve Bethesda as a member of staff or in a key role then we will pass on your name and contact details to the Baptist Union of Great Britain and/or Webnet (of which we are members) to enable them to send you information relevant to your role. We will always ensure you are aware of what information is being shared with them and you will be able to decide which contact details are shared.
To enable us to provide adequate pastoral support to you and your family, the Minister/pastoral care team may occasionally record information which may be regarded as sensitive. Information will be stored on password protected church computers, but the password will only be known by the Minister or Operations Manager. Information stored in note form by the pastoral care team is securely locked away. This information will NOT be disclosed to anyone else without your consent.
You have the right to ask to see any information we hold about you (including the pastoral support information) by submitting a ‘Subject Access Request’ to the Operations Manager. You also have the right to ask for information which you believe to be incorrect to be rectified.
If you are concerned about the way your information is being handled, please speak to our Operations Manager. If you are still unhappy you have the right to complain to the Information Commissioners Office
We would like to include your name and contact details in our Church Directory which will be distributed by email to all Church family and in hard copy as appropriate. A copy will also be kept in the church office. We will not give copies of the Church Directory to anyone else. We will only include you if you give your specific consent for us to do so. You can ask for your all or any of details to be removed at any time.
Kids Church
Under Data Protection legislation the trustees of Bethesda Baptist Church are the Data Controller and can be contacted by ringing (01225) 712299 or emailing office@bethesdabaptistchurch.co.uk
We are collecting this information to enable the church to run Kids Church safely and to ensure we can contact you (or other nominated adult) in case of an emergency.
Data Protection legislation allows us to process this information as we regard it as being in the church’s legitimate interest. If you are unable to supply the information requested then we will be unable to accept your child in Kids Church.
The information you supply will be held in paper form in a folder which will be kept in a securely locked cupboard. Only the Minister, Operations Manager and Kids Church leaders will have access to this information.
The information will be kept for three years from when your child is no longer part of Kids Church, unless a safeguarding incident or concern is raised in which case it will be held for 75 years.
If you are concerned about the way your information is being handled please speak to our Operations Manager. If you are still unhappy you have the right to complain to the Information Commissioners Office.
Collecting information via our website
Under Data Protection legislation the trustees of Bethesda Baptist Church are the Data Controller and can be contacted by ringing 01225 712299 or emailing office@bethesdabaptistchurch.co.uk
If you complete this ‘Contact Us’ form, we will only retain your name and details for as long as is necessary for us to deal with your enquiry. We will NOT pass on your details to anyone other than the person (or people) in our church who are best able to deal with your enquiry.
If you are concerned about the way your information is being handled please speak to our Operations Manager. If you are still unhappy you have the right to complain to the Information Commissioner’s Office.
Privacy Notice to include on a form requesting details from a new (or potential) employee
Under Data Protection legislation the trustees of Bethesda Baptist Church are the Data Controller and can be contacted by ringing 01225 712299 or emailing office@bethesdabaptistchurch.co.uk
We are collecting this information to enable us to enter into a contract of employment with you. If you are unable to provide this information, then we will be unable to enter into that contract.
The information you supply in this form will be
- Held on the church office computer which is password protected and accessed only by the Minister and Operations Manager.
- Destroyed six years after you leave our employment or six months from our last contact with you if you were unsuccessful in an application for a role with us.
We will be undertaking performance appraisals as part of your employment and copies of the reports from these (along with all documents supplied as part of your application) will be kept in a password protected section of our church computer which can only be accessed by the Minister as your Line Manager. If appropriate, information from these documents may be shared with other Trustees but will NOT be shared with anyone else without your consent.
You have the right to ask to see any information we hold about you by submitting a ‘Subject Access Request’ to the Operations Manager. You also have the right to ask for information which you believe to be incorrect to be rectified.
If you are concerned about the way your information is being handled please speak to our Operations Manager. If you are still unhappy you have the right to complain to the Information Commissioner’s Office.
Privacy Notice to use when recording and uploading or live streaming church services and events
Under Data Protection legislation the trustees of Bethesda Baptist Church are the Data Controller and can be contacted by ringing 01225 712299 or emailing office@bethesdabaptistchurch.co.uk
Currently we are not live streaming church services or church events. Sermons are shared on our YouTube channel and in our closed Facebook group. Our Photograph Policy outlines our procedures for this and can be found on our website.
Should we live stream in the future or revert to recording and uploading the whole service this privacy notice will be revised accordingly.
Website Cookies Policy
Our cookies policy can be found in the Terms of Use section of our website. The website also has a cookie consent notice which requires the express consent of users i.e. by clicking an ‘I agree’ button.